Tasks Window

The Java Contactor stores tasks in a familiar calendar motif. It supports alarms, all-day events, anniversaries, appointments/events, tasks and meetings. Different instances of the Java Contactor can be merged using the “Export Database” and “Merge Database” menu items on the Database menu. Each task type has its own dialog for adding and modifying tasks.

Managing Events

  • Toolbar Navigation - Use the toolbar to navigate to the month to view and the menu items to add, modify or delete tasks.
  • Adding Events - Double-click on a day of the month or use the menu items to add a new event and double click an existing event to modify it.
  • Deleting events - To delete an event, select it on the calendar and choose “Delete Task” from the Edit menu to remove it.
  • Recurring Events - If there are recurring events and an event is modified or deleted, a dialog pops up prompting whether or not to make the changes or delete the future events.

Common Event Fields

  • Recurring entries - Creates recurring entries on regular intervals of days, weeks, months and years.
  • Reminder - Sets an alarm before events. Available reminder times are in minutes, hours, days and weeks, e.g. “Remind me 30 minutes before appointment start time.” The reminder rings a bell and pops up a reminder.
  • Start time - The event start time
  • End Time - The event end time
  • Group - groups events as a specific type of event
  • Description - Describes the event
  • Notes - Notes on the event such as meeting notes or follow-up items.
  • Location - The location of the event
  • Required/Optional Invitees - Invitees to meetings
  • Due date - Task due date.

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Task Menu Items

File Menu

  • Save Database - Saves the events database.
  • Exit - Exits the Java Contactor.

Edit Menu

  • Modify task - Modifies the currently selected task.
  • Delete task - Deletes the currently selected task.
  • Add Alarm - Add an alarm.
  • Add All-Day Event - Add an all-day event.
  • Add Anniversary - Adds an anniversary.
  • Add Appointment/Event - Adds an appointment/event.
  • Add Task - Adds a task event.
  • Add Meeting - Adds a meeting.

Database Menu

  • Export Database - Exports the task database. The exported data can be merged with another instance of the Java Contactor.
  • Merge Database - Merges the current database with the chosen database.

Tools Menu

  • Switch to Contacts - Switches to the contacts database.
  • Preferences - Displays the Java Contactor preferences.

Help Menu

  • About - Shows the Java Contactor company and version information.
  • Java Contactor Help - Pops up a help window.

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Top Toolbar

The top toolbar in the Java Contactor calendar displays the currently selected date and provides navigation to go forward or backwards to other months. The buttons provide a way to go forward or backward one month or one year.

  • << Go back one year
  • < Go back one month
  • > Go forward one month
  • >> Go forward one year

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Calendar

The Calendar provides a familiar motif for showing events. Events are shown in order of time and are attached to the day they belong to. The calendar shows the days for the currently selected month in a grid and the currently selected date is highlighted in green. When first showing the calendar, the currently selected day is the current day, and scrolling forwards or backwards rolls to the same date on the target month or year. So, if choosing Christmas day, 2006, then scrolling forward one year selects Christmas day, 2007 although Christmas is on a Sunday in 2006 and a Monday on 2007. If the currently selected date is March 31, 2006, then scrolling back one month selects February 28th, 2006 (February 31st does not exist).

Double-clicking on a valid day for the current month pops up the “Add Task” dialog. Change the task type by selecting a new event type in the “Type” combo box. There are 6 different event types in the Java Contactor, Alarms, All Day Events, Anniversaries, Appointments, Meetings and Tasks. Each event type has different required fields. Some of the fields can be typed in, while other fields such as dates are entered using dialogs. The dialogs in the Java Contactor are the date dialog, the recurring dialog, the reminder dialog, the contacts dialog and the groups dialog.

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